Upon the completion of the project, during the closing process, the project manager will analyze each risk as well as the risk management process. Based on this analysis, the project manager will identify any improvements that can be made to the risk management process for future projects. These improvements will be captured as part of the lessons learned knowledge base. The Risk Register for this project is provided here.
Here the Project Plan Template discusses how you plan to staff the project. This section should include discussion on matrixed or projectized organizational structure depending on which is being used for this project.
This section of the project plan should also include how resources will be procured and managed as well as the key resources needed for the project. The SmartVoice Project will consist of a matrix structure with support from various internal organizations. All work will be performed internally. Staffing requirements for the SmartVoice Project include the following:. Project Manager 1 position — responsible for all management for the SmartVoice Project. Senior Programmer 1 position — responsible for oversight of all coding and programming tasks for the SmartVoice Project as well as ensuring functionality is compliant with quality standards.
Responsible for working with the Project Manager to create work packages, manage risk, manage schedule, identify requirements, and create reports. The Senior Programmer will be managed by the Project Manager who will provide performance feedback to the functional manager. Programmer 1 position — responsible for coding and programming for the SmartVoice Project.
All coding and programming tasks will be reviewed by the Senior Programmer prior to implementation. Responsibilities also include assisting with risk identification, determining impacts of change requests, and status reporting. The Programmer will be managed by the Project Manager and feedback will be provided to the functional manager for performance evaluations by the Project Manager and Senior Programmer. Senior Quality Specialist 1 position — responsible for assisting the Project Manager in creating quality control and assurance standards.
The Senior Quality Specialist is also responsible for maintaining quality control and assurance logs throughout the project. The Senior Quality Specialist will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. Quality Specialist 1 position — responsible for assisting the Project Manager and Senior Quality Specialist in creating and tracking quality control and assurance standards.
The Quality Specialist will have primary responsibility for compiling quality reporting and metrics for the Project Manager to communicate. The Quality Specialist will be managed by the Project Manager who will provide feedback, along with the Senior Quality Specialist to the functional manager for performance evaluations. Technical Writer 1 position — responsible for compiling all project documentation and reporting into organizational formats.
Responsible for assisting the Project Manager in Configuration Management and revision control for all project documentation. Responsible for scribing duties during all project meetings and maintaining all project communication distribution lists. The Technical Writer will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. Testing Specialist 1 position — responsible for helping establish testing specifications for the SmartVoice Project with the assistance of the Project Manager and Programmers.
Responsible for ensuring all testing is complete and documented in accordance with TSI standards. Responsible for ensuring all testing resources are coordinated. The Testing Specialist will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. All resources must be approved by the appropriate functional manager before the resource may begin any project work. The project team will not be co-located for this project and all resources will remain in their current workspace.
Include a Resource Calendar as part of your project plan. Some resources may be needed for the entire length of the project while others may only be required for a portion of the project. This information must be agreed to by the Project Sponsor and Functional Managers prior to beginning the project.
The SmartVoice Project will require all project team members for the entire duration of the project although levels of effort will vary as the project progresses. The Project is scheduled to last one year with standard 40 hour work weeks.
If a project team member is not required for a full 40 hour work week at any point during the project, their efforts outside of the SmartVoice Project will be at the discretion of their Functional Manager. This section of the Project Plan Template contains the cost baseline for the project upon which cost management will be based.
The project will use earned value metrics to track and manage costs and the cost baseline provides the basis for the tracking, reporting, and management of costs. The cost baseline for the SmartVoice project includes all budgeted costs for the successful completion of the project. This section of the Project Management Plan should include the quality baseline for the project.
The purpose of this baseline is to provide a basis for ensuring that quality can be measured to determine if acceptable quality levels have been achieved.
It is important for all projects to clearly define and communicate quality standards and the quality baseline serves this purpose. This is why the quality baseline is included in the Project Management Plan Template. The SmartVoice Project must meet the quality standards established in the quality baseline. The quality baseline is the baseline which provides the acceptable quality levels of the SmartVoice Project. The software must meet or exceed the quality baseline values in order to achieve success.
Sample Strategic Plan 28 January Sample Product Scope Description 28 January Sample Requirements Document Template 13 June Schedule Management Plan 03 February Powered by GuidedHelp Websites. Completed software and documentation transitioned to operations group to begin production.
Review of any technical designs or work associated with the project. This e-mail address is being protected from spambots. You need JavaScript enabled to view it. Includes work hours for all project team members for gathering requirements and planning project. Includes work hours for all project team members for work on SmartVoice conceptual design. Any change in one constraint will make the two remaining ones change. And the quality in the middle is affected accordingly.
Therefore, as a software project manager. You can suppose to determine the project scope connected with the cost and required schedule. Then you need to examine the expenses needed for the achievement of the expected quality level. Moreover, it would help if you had a quality assurance or defect prevention plan. Which is one of the most necessary things of any software project. And verification of the work products after each software product phase.
Only when they satisfy the expected quality level can the project be permitted to move forward. A software project is a collaborative activity performed by people, and they are those in your project team. You need a project team for planning, estimating, execution, and project completion. To determine all necessary resources for the project, you can consult those experienced in software and IT-related products.
You can also refer to the resource database in your company. And talents for your project team to be assembled quickly. The STAR is a method can use to interview. The software project manager is also responsible for creating the time estimate as accurately as possible.
A reasonable time estimate will help you be more prepared for any risks, development delays. And time-consuming tasks so that the whole project can be implemented straightforwardly to the completion. Creating a correct time estimate of how long the project will last is a time-consuming and challenging task.
It helps to detail what should be conducted by both the project manager and the project team for the project completion. PERT is the only time-estimation technique with a built-in risk assessment level because outside of estimating the best-case scenario.
Industry Benchmarking Compares application condition and delivery performance to peers. Greater Objectivity. Make critical decisions and manage your software portfolio based on facts.
Faster Modernization. Modernize or migrate custom applications to Cloud 2x faster. Higher Quality. Raise the security and resiliency of your software assets. International Presence. A comprehensive risk register would contain consist of the following attributes: Description of risk — Summary description of the risk—easy to understand.
Lack of verifiable sample data may affect the ability of the primary external stakeholder to validate end product. Inadequate staff available from external stakeholders until very late in cycle.
Insufficient time for external stakeholders to submit feedback on layout and composition of reports. This way we can set duration estimation for each activity in a realistic way at the same time confirm the required resources for each activity. By completing this step, formulating a project plan example is almost near completion.
On the other hand, the project team can use multiple techniques to set activity resources and duration estimation. These techniques may include parametric estimation which uses a statistical relationship between historical data and other variables. Also, the team can use more simplified estimation techniques like Analogous estimation, Bottom-up estimating or three-point estimation techniques.
The team can use the later technique by calculating the average or the weighted average of optimistic, pessimistic and most likely estimates. This step is similar to estimating resources and duration for each task of the project.
Based on task resources, required talents, and duration, the team should decide the cost needed to complete the task. As another step for creating a project plan example, this step provides a realistic cost estimate for each activity. Same as estimating resources and duration, the project team can use multiple techniques to set task cost estimation.
These techniques include parametric estimation where the team uses a statistical relationship between historical data and other variables to identify cost. Also, the team can use a more simplified technique like Analogous estimation, Bottom-up estimating and three-point estimation techniques. Just like estimating resources and duration, the team can use the later technique by calculating the average or the weighted average of optimistic, pessimistic and most likely estimates.
After completing each task resource and duration estimation, in addition to completing cost estimates for each task, now you can generate the final version of the project plan example. You should review the different aspects of the project plan to inspect any potential conflict between them. In such a case, you need to review your project plan example and find a way to clear that variance.
We highly recommend that you review the project plan example we provided as an attachment for your reference. The final reviewed project plan example is sent for approval and final authorization for execution. Click to download the sample project plan example. First, the project team carefully reviews the final project plan example and rectify any variances between different elements. Then, the project manager handovers the final version of the project plan to the project sponsor for review, recommendations, and final approval.
Also, they review to confirm the plan took into account different constraints, assumptions and project risks.
As a result, the project plan might be returned to the project team for revision if the project sponsor sees it unrealistic. Thus, the project team can have an approved version of the project plan example when the project sponsor authorizes the team to start executing project work.
This project plan example offers major sections of the project plan that we described in this article. Accordingly, we will go briefly through different sections of the project plan example to enrich your understanding of the sections.
The mains section of the sample project plan example:. The first section of the sample project plan example covers the Executive Summary of Project Charter including project constraints and assumptions.
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